Rental Terms and Conditions (v3-2026-09-08)

1. Definitions

"Agreement" means all terms and conditions in this document together with the rental contract face that identifies the vehicle and the rental period.

"You" or "your" means the person identified as the customer in this Agreement, any person signing this Agreement, any Authorized Driver, and any person or organization to whom charges are billed at your direction. All persons referred to as "you" are jointly and severally bound by this Agreement.

"We", "our" or "us" means Tundra Transport Rentals, of Utqiagvik, Alaska.

"Authorized Driver" means the renter and any additional driver we have listed on this Agreement, provided that person holds a valid driver's license and is at least age 25. Only Authorized Drivers may operate the Vehicle.

"Vehicle" means the automobile identified in this Agreement and any vehicle we substitute for it, and all its tires, tools, accessories, equipment, keys and vehicle documents.

"Physical Damage" means damage to, or loss of, the Vehicle caused by collision or upset. It does not include comprehensive damage or loss such as theft, vandalism, act of nature, riot or civil disturbance, hail, flood, or fire, and it excludes interior burn holes and window stars or cracks not caused by collision or upset.

"Loss of use" means the loss of our ability to use the Vehicle for any purpose, caused by damage or loss during this rental, calculated as the number of days from the date the Vehicle is damaged or lost until it is repaired or replaced, times the daily rental rate.

2. Rental, indemnity and warranties

This is a contract for the rental of the Vehicle. We may repossess the Vehicle at your expense without notice to you if the Vehicle is abandoned or used in violation of law or this Agreement.

You agree to indemnify us, defend us and hold us harmless from all claims, liability, costs and attorney fees we incur resulting from, or arising out of, this rental and your use of the Vehicle.

We make no warranties, express, implied or apparent, regarding the Vehicle, no warranty of merchantability, and no warranty that the Vehicle is fit for a particular purpose.

3. Condition and return of the vehicle

You must return the Vehicle to us on the date and time specified in this Agreement, in the same condition in which you received it, ordinary wear excepted.

If the Vehicle is returned after closing hours you remain responsible for its safety, and for any damage to or loss of it, until we inspect it when we next open for business.

Service to the Vehicle, or replacement of parts or accessories during the rental, requires our prior approval. You must check and maintain all fluid levels.

4. Responsibility for damage or loss; reporting to police

You are responsible for all loss or theft of, or damage to, the Vehicle. This includes the cost of repair, or the actual cash retail value of the Vehicle on the date of loss if it is not repairable or we elect not to repair it, plus loss of use, diminished value, and our administrative expenses in processing the claim.

You must report all accidents, and all incidents of theft or vandalism, to us and to the police as soon as you discover them.

5. Prohibited uses

Any loss or damage arising in the following circumstances breaches this Agreement:

(a) caused by anyone who is not an Authorized Driver, or by anyone whose driving license is suspended in any jurisdiction;

(b) caused by anyone under the influence of alcohol, or of prescription or non-prescription drugs;

(c) caused by anyone who obtained the Vehicle, or extended the rental period, by giving us false, fraudulent or misleading information;

(d) occurring while the Vehicle is used in furtherance of any illegal purpose, or in circumstances constituting a violation of law other than a minor traffic violation;

(e) occurring while carrying persons or property for hire, while pushing or towing anything, or in any race, speed test or contest;

(f) occurring while teaching anyone to drive;

(g) occurring while carrying dangerous, hazardous or illegal material in or on the Vehicle;

(h) occurring outside the geographic limits stated in this Agreement;

(i) occurring when the Vehicle is loaded beyond its capacity;

(j) occurring while transporting more persons than the Vehicle has seat belts, or while carrying persons outside the passenger compartment;

(k) occurring while transporting children without approved child safety seats as required by law;

(l) occurring where the odometer has been tampered with or disconnected;

(m) occurring when the Vehicle's fluid levels are low, or where it is otherwise reasonable to expect you to know that further operation would damage the Vehicle;

(n) resulting from inadequately secured cargo;

(o) resulting from your wilful, wanton or reckless act or misconduct;

(p) occurring where you fail to summon the police to an accident involving personal injury or property damage; or

(q) caused by an animal transported in the Vehicle.

You waive all recourse against us for any criminal report or prosecution we bring that arises out of your breach of this Agreement.

6. Insurance

You are responsible for all damage or loss you cause to others. You agree to provide auto liability, collision and comprehensive insurance covering you, us and the Vehicle.

Where Alaska law requires us to provide auto liability insurance, or if you have no auto liability insurance, we provide auto liability insurance (the "Policy") that is secondary to any other valid and collectible insurance, whether primary, secondary, excess or contingent. The Policy provides bodily injury and property damage liability coverage with limits no higher than the minimum levels prescribed by the vehicular financial responsibility laws of the state whose laws apply to the loss.

You and we reject PIP, medical payments, no-fault, and uninsured and under-insured motorist coverage, where permitted by law.

The Policy is void if you violate the terms of this Agreement, or if you fail to cooperate in any loss investigation conducted by us or our insurer.

7. Charges

You will pay us, or the appropriate government authorities, on demand, all charges due under this Agreement, including:

(a) time and mileage for the period you keep the Vehicle, or a mileage charge based on our experience if the odometer is tampered with or disconnected;

(b) charges for additional drivers;

(c) optional products and services you purchased;

(d) fuel, if you return the Vehicle with less fuel than when rented;

(e) applicable taxes;

(f) all parking, traffic and toll violations, fines, penalties, forfeitures, court costs, towing, impound and storage charges, and other expenses involving the Vehicle assessed against us or the Vehicle, unless those expenses are our fault;

(g) $50, plus $5 per mile for every mile between the renting location and the place where the Vehicle is returned, repossessed or abandoned, plus all other expenses we incur in locating and recovering the Vehicle, if you fail to return it or if we elect to repossess it;

(h) all costs, including pre- and post-judgment attorney fees, we incur in collecting payment from you or otherwise enforcing our rights under this Agreement;

(i) a late payment fee of 2% per month, or the maximum allowed by law if less, on all amounts past due;

(j) $50, or the maximum permitted by law if greater, if you pay us with a payment returned unpaid for any reason; and

(k) a reasonable fee not exceeding $350 to clean the Vehicle if it is returned substantially less clean than when rented.

8. Deposit

A refundable security deposit is authorized on your payment card at pickup. It is an authorization hold, not a charge: we capture against it only for amounts you owe us under this Agreement — including damage, cleaning, fuel, fines, and late return — and release the remainder on clean, undamaged, on-time return.

9. Your property

You release us, our agents and our employees from all claims for loss of, or damage to, your personal property or that of any other person — including a vehicle — that we received, handled or stored, or that was left or carried in or on the Vehicle, in any service vehicle, or in our offices, whether or not the loss or damage was caused by our negligence or was otherwise our responsibility.

10. Modifications

No term of this Agreement can be waived or modified except by a writing signed by us. If you wish to extend the rental period you must return the Vehicle to us for inspection and written amendment of the due-in date.

This Agreement constitutes the entire agreement between you and us. All prior representations and agreements between you and us regarding this rental are void.

11. Miscellaneous

Our waiver of any breach of this Agreement is not a waiver of any additional breach, nor a waiver of the performance of your obligations under this Agreement. Our acceptance of payment from you, or our failure, refusal or neglect to exercise any of our rights, does not constitute a waiver of any other provision.

Unless prohibited by law, you release us from any liability for consequential, special or punitive damages in connection with this rental or the reservation of a vehicle.

If any provision of this Agreement is deemed void or unenforceable, the remaining provisions remain valid and enforceable.

12. Mileage, geographic limits and fuel

This clause is added by Tundra Transport Rentals and, where it conflicts with anything above, it governs.

Mileage. Unlimited mileage. No per-mile charge applies. No mileage allowance is stated on the face of this Agreement and no excess-mile rate applies, so no charge is due under clause 7(a) for distance travelled.

Geographic limits. No geographic limit within Alaska road access from Utqiagvik. No geographic limit is stated on the face of this Agreement, so clause 5(h) is not engaged by where you drive within that access.

Fuel. Full to full — the vehicle leaves with a full tank and must be returned full. If the Vehicle is returned with less fuel than at pickup, we may charge the cost of refuelling under clause 7(d).

Nothing in this clause permits use that is otherwise prohibited by clause 5, and none of it limits your responsibility for damage or loss under clause 4.